Task Statuses

Task statuses track workflow progress from start to completion. YAPL provides default statuses and supports custom statuses for your workflow.

Understanding Statuses

Statuses provide:

• Progress Tracking - Where is the work?
• Visual Indication - Color-coded views
• Workflow Management - Move through stages
• Kanban Columns - Board organization

Default Statuses

YAPL includes these default statuses:

Status Flow

Typical Workflow

To Do → In Progress → In Review → Completed

Flexible Movement

Tasks can move:

• Forward through workflow
• Back if rework needed
• Skip stages if appropriate

Changing Status

From Task List

1. Click on task
2. Find status dropdown
3. Select new status
4. Automatically saved

From Kanban Board

1. Drag task card
2. Drop in new column
3. Status updated

From Task Details

1. Open task detail view
2. Find status field
3. Select new status
4. Save changes

Status Colors

Visual Identification

Each status has a color:

• Appears in Gantt bars
• Shows in Kanban cards
• Visible in task lists

Default Colors

Custom Statuses

Adding Custom Statuses

Workspace administrators can add custom statuses:

1. Go to Settings > Organization
2. Find Task Statuses section
3. Click Add Custom Status
4. Enter status name
5. Select color
6. Save

Custom Status Examples

Multi-language Support

Custom statuses can have:

• English name (required)
• Turkish name (optional)
• Other translations as supported

Statuses in Kanban

Column Mapping

Kanban columns represent statuses:

• One column per active status
• Tasks appear in their status column
• Drag between columns to change status

Column Order

Columns arranged in workflow order:

• Left to right progression
• Customizable order
• Hide unused statuses

Statuses in Gantt

Bar Colors

Task bars colored by status:

• Quick visual assessment
• Filter by status
• Legend shows mapping

Status Changes

Changing status in Gantt:

• Open task details
• Change status there
• Bar color updates

Status and Progress

Relationship

Status and progress are related but separate:

Auto-Progress (Optional)

Some configurations may auto-set progress:

• Completed status → 100%
• To Do status → 0%

Filtering by Status

Task List Filter

1. Open filter panel
2. Select status filter
3. Choose statuses to show
4. View filtered results

Kanban Filter

1. Use column visibility
2. Hide/show columns
3. Filter within columns

Gantt Filter

1. Open filter options
2. Select by status
3. Show matching tasks

Status Reports

Status Summary

Dashboard may show:

• Tasks by status count
• Status distribution chart
• Status trends over time

Progress by Status

View progress metrics:

• Per-status task counts
• Completion rates
• Bottleneck identification

Best Practices

Keep Statuses Simple

• Use minimal statuses needed
• Avoid status overload
• Each status should be meaningful

Consistent Usage

• Define status meanings clearly
• Train team on when to use each
• Review status usage periodically

Regular Updates

• Update status promptly
• Don't leave stale statuses
• Status reflects current reality

Managing Workspace Statuses

Who Can Manage

Workspace owners can:

• Add custom statuses
• Edit status properties
• Reorder statuses
• Deactivate unused statuses

Impact of Changes

Changes affect:

• All plans in workspace
• Existing tasks with that status
• Kanban column display

Troubleshooting

Status Not Changing

• Verify you have edit permission
• Check for validation rules
• Ensure save completed

Missing Status Option

• Status may be inactive
• Check workspace status configuration
• Contact workspace admin

Kanban Column Missing

• Status may be hidden
• Check column visibility settings
• Verify status is active

Colors Not Showing

• Check view settings
• Verify color configuration
• Refresh the view

Related Topics

• Task Properties - All task properties
• Kanban Board - Board-based management
• Creating Tasks - Task creation