# Creating Workspaces (https://yapl.app/en/docs/user-guides/workspaces/creating-workspaces)

# Creating Workspaces

This guide covers creating workspaces in YAPL. Most users create their workspace during the registration process, but you can create additional workspaces for separate organizations or projects.

## When to Create a New Workspace

Create a new workspace when you need:

- **Separate Organizations** - Different companies or business units
- **Isolated Projects** - Complete separation of project data
- **Different Teams** - Non-overlapping team structures
- **Separate Billing** - Independent subscription management

<Callout type="info">
During your trial period, you cannot create additional workspaces. Upgrade to a paid plan first.
</Callout>

## Creating Your First Workspace

Your first workspace is created during registration:

### Step 1: Complete Registration
After verifying your email, you'll be guided through onboarding.

### Step 2: Workspace Information
Enter the required details:

| Field | Description | Requirements |
|-------|-------------|--------------|
| Workspace Name | Your organization's name | 1-100 characters |
| Company Name | Legal business name | Required |
| Description | Brief workspace overview | Optional |
| Industry Type | Your business sector | Select from list |

### Step 3: Company Details (Optional)
Choose organization type:

**Individual Account:**
- Full Name
- Tax ID / National ID
- Billing Address

**Company Account:**
- Company Name
- Tax ID
- Tax Office
- Legal Address
- Billing Address

### Step 4: Complete Setup
Click **Complete Setup** to create your workspace. You'll be redirected to your dashboard.

## Creating Additional Workspaces

<Callout type="warn">
Creating additional workspaces requires an active paid subscription. Trial users must upgrade first.
</Callout>

### From the Workspace Switcher

1. Click your workspace name in the sidebar (top-left)
2. Click **Create New Workspace** at the bottom of the dropdown
3. Follow the creation wizard

### From Settings

1. Navigate to **Settings**
2. Select **Organization**
3. Find the workspace selector
4. Click **Create New Workspace**

## Workspace Creation Form

When creating a workspace, you'll configure:

### Basic Information

| Field | Description | Default |
|-------|-------------|---------|
| Workspace Name | Display name | Required |
| Workspace URL | Unique identifier | Auto-generated from name |
| Description | Purpose and scope | Optional |
| Industry Type | Business category | None selected |

### Regional Settings

| Setting | Options | Default |
|---------|---------|---------|
| Default Language | English, Turkish | Account language |
| Default Currency | Any ISO 4217 code | USD |
| Date Format | Various formats | Locale default |
| Fiscal Year Start | Any month | January |

### Project Numbering

Configure how project codes are auto-generated:

| Option | Description | Example |
|--------|-------------|---------|
| Prefix | 3-4 letter/number code | PROJ, ACME |
| Year Format | 2-digit or 4-digit | 25 or 2025 |
| Sequence Length | 3, 4, or 5 digits | 001, 0001, 00001 |

Example: `PROJ-25-001` or `ACME-2025-0001`

## Workspace URL (Slug)

The workspace URL (slug) is:
- **Automatically generated** from workspace name
- **Unique** across all YAPL workspaces
- **Lowercase** with hyphens replacing spaces
- **3-50 characters** long

You can customize the slug during creation or change it later in workspace settings. Note that changing the URL will affect any existing direct links and integrations.

## After Creation

Once created, your new workspace:

1. **Starts with a trial** (if first workspace) or inherits your subscription
2. **Has you as the sole owner** initially
3. **Contains no teams** (except the system Workspace Owners team)
4. **Has no projects** until you create them

## Initial Configuration Checklist

After creating a workspace:

- [ ] Add company information
- [ ] Configure regional settings
- [ ] Set up project numbering
- [ ] Create teams
- [ ] Invite team members
- [ ] Create first project

## Workspace Limits

Subscription tiers limit workspace capabilities:

| Capability | Trial | Basic | Professional |
|------------|-------|-------|--------------|
| Can Create | First only | Yes | Yes |
| Members | 10 | 3 | 10+ |
| Projects | 1 | 5 | Unlimited |
| Plans | 1 | 10 | Unlimited |
| Features | Core (no import/export) | Limited | Full |

## Troubleshooting

### Cannot Create Workspace

**"Cannot create additional workspaces during trial"**
- Upgrade to Basic or Professional plan first

**"Invalid workspace name"**
- Ensure name is 1-100 characters
- Remove special characters

**"Workspace URL already taken"**
- Choose a different name or modify the slug
- Add numbers or your company initials

### Missing Options

If you don't see the create workspace option:
- Verify you have an active paid subscription
- Check your account permissions
- Contact support if issues persist

## Related Topics

- [Workspace Setup](/docs/getting-started/workspace-setup) - Initial configuration guide
- [Workspace Settings](/docs/user-guides/workspaces/workspace-settings) - Configure your workspace
- [Managing Owners](/docs/user-guides/workspaces/managing-owners) - Add co-owners